Royalty Owners

Check and Leasing Information

Overview

Lease Records

The Lease Records Department maintains land records and monitors payment of bonuses, damage settlements, delay rentals and minimum royalty payments through entering in to the company’s data base system, tracking and updating legal descriptions, remarks, special obligations, well references, tracts and leasehold ownership information. This information is necessary to provide reporting and analysis functions.

Division Orders

When a well begins producing oil or gas, the ownership for each owner of an interest in the well is determined. A division order is an instrument between the payor of production proceeds and the owner of an interest in a property. The division order will furnish:

  • Property name
  • Property number
  • Description of the property
  • Decimal interest owned in the property

Gulfport Energy Corporation’s division order is based on the Model Form Division Order, which was developed by the National Association of Division Order Analysts and was designed to meet the requirements of all the states where we operate.

Owner Numbers & Property Numbers

Gulfport Energy Corporation issues thousands of checks each month. In order to manage all the owners in our system, a unique owner number is assigned to each owner. This number uses the first three letters of the owner’s last name and three unique numbers. The owner number will appear on all correspondence, division orders and checks from Gulfport Energy Corporation.

Each well is also given a property number. This number will also be reflected on correspondence, payment details, checks and division orders sent by Gulfport Energy Corporation. So that we may better assist you, please include your owner number and property number in any correspondence addressed to the company.

Calculation of Interest

The net interest held by each owner is shown on the division order Gulfport Energy Corporation prepares. This decimal interest is determined by dividing the net acres the owner owns within the unit by the total number of unit acres and then multiplying that number by the royalty rate stated in the lease.

Payment Calculations

Payments made to an owner are determined by the owner’s decimal interest in the well, the amount or volume of production and the price paid for the production. The volume of production multiplied by the price paid for production determines the gross amount received from the sale of production. The total gross sales proceeds are then multiplied by each individual owner’s decimal interest in the well. Additionally, the gross amount paid to an owner may be reduced by a state or federal taxes and other third party cost deductions depending on each individual owner’s lease agreement.

The price for production sold each month may fluctuate due to market conditions. For instance, during 2005 the price paid for natural gas rose dramatically after Hurricane Katrina disrupted production in the Gulf of Mexico. Prices paid for production at that time were some of the highest ever received. Market conditions such as these can increase (or decrease) the amounts paid to owners of interests in wells from month to month. These same conditions have similarly influenced crude oil prices. Therefore, please realize that there are several different events or market conditions that may affect the prices received from the sale of production. If production amounts or sales prices change, the amount of your check will be affected accordingly.

Backup Withholding Tax

Gulfport Energy Corporation is required to report to the Internal Revenue Service all payments made to interest owners. In order to report the payments correctly, we request that you fill out and return a W-9 form providing your tax identification number. The tax identification number for individuals is your Social Security number. If you represent a company, it will be your company’s tax identification number. If Gulfport Energy Corporation does not receive your tax identification number, we are required to withhold a federal tax referred to as "backup withholding”. The backup withholding tax rate is 28 percent. Click here for a downloadable W-9 form to provide your tax identification number to Gulfport Energy Corporation.

Ownership Changes

During the life of a well or lease, there may be a need to update ownership records. This could be due to several types of transactions or occurrences, such as sale of the property or mineral interests therein or the death of an owner. In order for Gulfport Energy Corporation to update our records to reflect such changes in ownership, the company must be provided with the appropriate instrument reflecting the change in ownership that has been recorded in the real property records of the county or parish in which the well is located.

Retroactive Adjustments to Payments

Occasionally we have to make retroactive adjustments for prior months’ payments. If Gulfport Energy Corporation has to make such an adjustment, it will impact the amount of your check. While we certainly try to avoid these types of adjustments, many of the causes are outside of our control. We regret if this happens and will provide an explanation of the adjustment upon request.

Summary

If you have questions we will be glad to help you. You may contact us by e-mail at ownerrelations@gulfportenergy.com, or you may call Gulfport Energy Corporation at 1-405-252-4600.

Ownership Change

Please submit all changes in writing to the address below. Please include your social security number and owner number with all submissions.

Remit To:

Gulfport Energy Corporation
Division Orders Department
14313 N. May Ave., Suite 100
Oklahoma City, OK 73134

Please include with your submission the following documentation as applicable.

  • Marriage certificate
  • Divorce decree
  • Any other document affecting name change
  • Death certificate
  • Copy of will
  • Copy of order admitting will to probate recorded to the proper deed records office
  • Letters testamentary or administration
  • Evidence that debts and taxes have been paid
  • Copy of Trust document if one was created through will
  • Death certificate
  • Evidence of debt and taxes being paid
  • Affidavit of Death and Heirship Form
  • Copy of recorded deed wherein you conveyed and/or received your ownership interest in property to another party
  • Provide Memorandum of Trust, including complete Trust documents
  • Recorded conveyance document from the current owner of record into the Trust
  • Tax identification, address, telephone number for the Trust

Owner Forms

Address change form

W-9

Frequently Asked Questions

Please Submit the Address Change form found in the Owner Forms section.

Direct Deposit is not available at this time.

Revenue checks are mailed no later than the last business day of each month.

Routine maintenance, mechanical or operational issues may temporarily affect production. Changing market conditions can also cause price fluctuations.

The IRS requires 1099's to be mailed no later than January 31st.

Net acres/unit acres x lease royalty rate. Example: 5/640 x .125 = 0.00097656

A Division Order is a directive signed on behalf of the interest owner verifying to the purchaser or operator of a well the decimal interest of production owned by the owner. It also provides the owner's remittance address and taxpayer identification number.

Royalty owners share in production revenues. Working-interest owners share in both production revenues and development and operation expenses.

Taxes customarily withheld are state severance taxes or state withholding taxes as may be required on all properties. The specific taxes withheld may depend on the specific language in your lease agreement. If a social security number is not provided, we are required to withhold federal taxes as mandated by the IRS. 

Based on the specific language in your lease, the deductions can be related to transportation, compression or gathering charges, and other third party charges related to transporting your share of gas to the point of sale.

Revenues are remitted to you once your revenue balance exceeds $25. Any balance amount under $25 will be paid annually at the end of August. Occasionally, payments are held due to claims against, or changes to, ownership such as a notice of death, change of address, transfer of property, assignment of interest or legal dispute. Payments due are accumulated and released when the matter affecting ownership has been resolved.

Contact Land/Owner Relations

Gulfport Energy Corporation
Owner Relations
3001 Quail Springs Parkway
Oklahoma City, OK 73134
Phone: (405) 252-4544.
ownerrelations@gulfportenergy.com

Monday through Friday, 8:00 am – 5:00 pm CST